Victorian Genealogy

Finding People and Places in Victoria, Australia.

 


School Records

 

Also see Teachers.
Also see Private School Proprietors under Teachers.

 

OVERVIEW

To access the early school records, knowing the religion of the pupil may be helpful. Early school names may not correspond with current names. It should also be noted that before free education began in 1873 one third of children did not attend school.

The people mentioned in school records include lists of students (particularly when the school was established), lists of parents (supplying money and labour to establish the school and in petitions to the government), lists of school trustees/ school committee members and lists of teachers.

Pupil registers may be held by the current school if it is operational. Public Record Office Victoria holds about 1,000 pupil registers; these are from schools that have mainly closed. Pupil registers may also be held in libraries, historical societies and genealogical societies.

 

EARLY SCHOOLS 1839-1851

There are many mentions of schools in the Inward Correspondence of the Superintendent of Port Phillip District.

 

PUBLIC RECORD OFFICE VICTORIA - INWARD CORRESPONDENCE, SUPERINTENDENT OF PORT PHILLIP DISTRICT 1839-1851 (VPRS 19 P1)

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&entityId=00019&consignment=P0001

 

DENOMINATIONAL SCHOOLS BOARD AND BOARD OF NATIONAL EDUCATION, NEW SOUTH WALES 1848-1851

There were two educational systems in Victoria: Denominational Schools Board which oversaw Denominational Schools that were run by churches in the Port Phillip District and the Board of National Education, New South Wales which oversaw National Schools that were run by the state.

 

PUBLIC RECORD OFFICE VICTORIA - BOARD OF NATIONAL EDUCATION, NEW SOUTH WALES INWARD AND OUTWARD CORRESPONDENCE 1849-1851 (VPRS 65)

These are held by the State Archives and Records of New South Wales. The records relating to the Port Phillip District of New South Wales have been digitised.

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&breadcrumbPath=Home/Access%20the%20Collection/Browse%20The%20Collection/Consignment%20Details&entityId=65&consignment=P0000


PUBLIC RECORD OFFICE VICTORIA - DENOMINATIONAL SCHOOLS BOARD 1848-1851

These are not online.

 

SCHOOL RECORDS

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL AND PUPIL RECORDS

This is a finding aid for government school and pupil records. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/government-school-and-pupil-records

 


DENOMINATIONAL SCHOOLS BOARD AND NATIONAL SCHOOL BOARD 1852-1862

There were two educational systems in Victoria: Denominational Schools Board which oversaw Denominational Schools that were run by churches and the National School Board which oversaw National Schools that were run by the state.


PUBLIC RECORD OFFICE VICTORIA - DENOMINATIONAL SCHOOLS BOARD 1852-1862

These are not online.

 

PUBLIC RECORD OFFICE VICTORIA - NATIONAL SCHOOLS BOARD 1852-1862

These are not online.

 

PUBLIC RECORD OFFICE VICTORIA - REGISTER OF SPECIAL CASE FILES 1852-1977 (VPRS 5676)

This series was created to register the special case files (VPRS 892) created by the Education Department and its predecessors and to record the registration numbers of correspondence items placed on the files. At the front there is an index. The register has been digitized.

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&breadcrumbPath=Home/Access%20the%20Collection/Browse%20The%20Collection/Consignment%20Details&entityId=5676&consignment=P0000

 

SCHOOL RECORDS

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL AND PUPIL RECORDS

This is a finding aid for government school and pupil records. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/government-school-and-pupil-records

 

FAMILYSEARCH - GEELONG DISTRICT SCHOOLS

Typescript housed at the Geelong Historical Centre, Geelong; original records held at Public Record Office Victoria. This contains details of all schools visited by Hugh Childers, inspector of schools, with names and ages of all pupils, and a biographical sketch of Childers by Rosamund Druz.

https://www.familysearch.org/search/catalog/455380?availability=Family%20History%20Library

 

FAMILYSEARCH - TARRAVILLE LIST OF SCHOOL CHILDREN 1855, 1861

Original records in possession of the Port Albert Maritime Museum, Port Albert.

https://www.familysearch.org/search/catalog/60352?availability=Family%20History%20Library


BOARD OF EDUCATION 1862-1872

The Denominational School Board and the National Schools Board were amalgamated to become the Board of Education. It oversaw Common and Rural Schools. These were schools run by the state; the ex denominational schools were still run by committees that were largely made up by people of the religion of the previous denominational school and that religion still influenced these schools. Some denominational schools who lost their government funding became private schools. See Private Schools.

 

PUBLIC RECORD OFFICE VICTORIA - BOARD OF EDUCATION 1862-1872

These are not online.

 

PUBLIC RECORD OFFICE VICTORIA - REGISTER OF SPECIAL CASE FILES 1852-1977 (VPRS 5676)

This series was created to register the special case files (VPRS 892) created by the Education Department and its predecessors and to record the registration numbers of correspondence items placed on the files. At the front there is an index. The register has been digitized.

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&breadcrumbPath=Home/Access%20the%20Collection/Browse%20The%20Collection/Consignment%20Details&entityId=5676&consignment=P0000

 

PUBLIC RECORD OFFICE VICTORIA - INDEX TO SPECIAL CASE FILES 1862-1977 (VPRS 5675)

This series was created in about 1882 to index the Special Case Files (VPRS 892) created by the Education Department and its predecessors. The index has been digitized.

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&breadcrumbPath=Home/Access%20the%20Collection/Browse%20The%20Collection/Consignment%20Details&entityId=5675&consignment=P0000

 

PUBLIC RECORD OFFICE VICTORIA - INSPECTORS REPORTS 1863 (VPRS 904)

In 1863 examinations were carried out at all the schools whose names began with A - E and the reports list all the pupils at these schools. These are not online.


BALLARAT HERITAGE SERVICES - SCHOOL CHILDREN IN VICTORIA 1863 INDEX (PANDORA)

In 1863 examinations were carried out at all the schools whose names began with A - E and the reports list all the pupils at these schools. This is an index to those reports (Eastern Hill Lutheran School is missing). This is no longer online; this version is sourced from Pandora dated 10 March 2018.

https://webarchive.nla.gov.au/awa/20180310015727/http://ballaratheritage.com.au/data-searches.html

 

PUBLIC RECORD OFFICE VICTORIA - COMMON SCHOOL COMMITTEE MEMBERS 1862-1874

There were records kept for each Common School committee during this period. These are not online.

 

SCHOOL RECORDS

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL AND PUPIL RECORDS

This is a finding aid for government school and pupil records. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/government-school-and-pupil-records

 

GENEALOGICAL SOCIETY OF VICTORIA - GENEALOGICAL INDEX OF NAMES

The following school registers have been indexed and some have attached images:

https://www.gsv.org.au/article/our-collection

 

FAMILYSEARCH - GERMANTOWN COMMON SCHOOL

Records at the Geelong Historical Records Centre.

https://www.familysearch.org/search/catalog/760128?availability=Family%20History%20Library


EDUCATION DEPARTMENT 1873-Present

The Department of Education oversees State Schools. Education became free, compulsory and secular in 1872. Schools where the school committee or parents did not want them to be secular became private schools; these schools were mainly Roman Catholic and Lutheran. See Private Schools.

When school attendance became compulsory in 1872 parents or guardians could be fined for failing to send their children to school. See Court Records. These court cases may be reported in newspapers. See Newspapers, Magazines and Journals.

Information on schools may be found in the Reports of the Minister of Public Instruction from 1873 to 1947. These are on the Victorian Parliamentary Papers Database. See Parliaments.

 

A book Vision and Realisation: a centenary history of state education in Victoria, edited by L. J. Blake in three volumes was published in 1973. This book may be found in local libraries. It has brief histories of all state schools in Victoria.

VICTORIAN ASSOCIATION OF FAMILY HISTORY ORGANSATIONS - VICTORIAN SCHOOL NAME AND NUMBER INDEXES

These are indexes to Vision and Realisation: a centenary history of state education in Victoria Volumes 2 and 3; one by school name and one by school number.

https://vafho.com/2019/03/30/victorian-schools-another-gift-from-vafho

 

PUBLIC RECORD OFFICE VICTORIA - DEPARTMENT OF EDUCATION RECORDS 1873-PRESENT

This is a finding aid for government school records after 1873. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/school-records-after-1873

 

PUBLIC RECORD OFFICE VICTORIA - REGISTER OF SPECIAL CASE FILES 1852-1977 (VPRS 5676)

This series was created to register the special case files (VPRS 892) created by the Education Department and its predecessors and to record the registration numbers of correspondence items placed on the files. At the front there is an index. The register has been digitized.

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&breadcrumbPath=Home/Access%20the%20Collection/Browse%20The%20Collection/Consignment%20Details&entityId=5676&consignment=P0000

 

PUBLIC RECORD OFFICE VICTORIA - INDEX TO SPECIAL CASE FILES 1862-1977 (VPRS 5675)

This series was created in about 1882 to index the Special Case Files (VPRS 892) created by the Education Department and its predecessors. The index has been digitized.

http://access.prov.vic.gov.au/public/component/daPublicBaseContainer?component=daViewConsignment&breadcrumbPath=Home/Access%20the%20Collection/Browse%20The%20Collection/Consignment%20Details&entityId=5675&consignment=P0000

 

STATE SCHOOL BOARDS OF ADVICE 1873-1910

Boards of Advice had responsibility for the schools in their district. Five to seven board members were elected by the ratepayers residing in the district. Lists of the board members of Boards of Advice may be found in the Victorian Government Gazettes. See Government Gazettes. They also may be found in newspapers. See Newspapers, Magazines and Journals.

Records relating to Boards of Advice may be found in Public Record Office Victoria and in local repositories.


SCHOOL COMMITTEES 1911-PRESENT

School committee members were appointed for each school. Lists of school committee members may be found in the Victorian Government Gazettes. See Government Gazettes. They also may be found in newspapers. See Newspapers, Magazines and Journals.

Records relating to school committees may be found in Public Record Office Victoria and in local repositories.

 

SCHOOL RECORDS

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL AND PUPIL RECORDS

This is a finding aid for government school and pupil records. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/government-school-and-pupil-records

 

GENEALOGICAL SOCIETY OF VICTORIA - GENEALOGICAL INDEX OF NAMES

The following school registers have been indexed and some have attached images. People under 75 are not included:

https://www.gsv.org.au/article/our-collection

 

FAMILYSEARCH - ALBERTON SCHOOL REGISTER 1891

Original records in possession of the Port Albert Maritime Museum, Port Albert.

https://www.familysearch.org/search/catalog/60352?availability=Family%20History%20Library

 

FAMILYSEARCH - BAMBRA STATE SCHOOL ADMISSION REGISTERS 1904-1957

Original records housed at the Geelong Historical Records Centre.

https://www.familysearch.org/search/catalog/552336?availability=Family%20History%20Library

 

FAMILYSEARCH - BELLARINE STATE SCHOOL EXAMINATION REGISTER 1876-1894

Original records housed at the Geelong Historical Centre, Geelong.

https://www.familysearch.org/search/catalog/455579?availability=Family%20History%20Library

 

FAMILYSEARCH - CERES STATE SCHOOL ADMISSION REGISTERS 1901-1953

Original records housed at the Geelong Historical Centre, Geelong.

https://www.familysearch.org/search/catalog/455264?availability=Family%20History%20Library

 

FAMILYSEARCH - COLAC AND DISTRICT STATE SCHOOL REGISTERS 1879-1960s

Original records in possession of Colac and District Historical Centre, Colac.

https://www.familysearch.org/search/catalog/391249?availability=Family%20History%20Library

 

FAMILYSEARCH - ECHUCA HIGH SCHOOL ADMISSION RECORDS 1912-1935

Records held at the Echuca High School, Echuca.

https://www.familysearch.org/search/catalog/550447?availability=Family%20History%20Library

 

ANCESTRY - VICTORIA, AUSTRALIA, SELECTED TRIAL BRIEF AND CORRESPONDENCE REGISTERS AND OTHER IMAGES, 1837-1993

These are provided by Public Record Office Victoria. These records are not indexed but can be browsed by description and range. They include:

https://search.ancestry.com.au/search/db.aspx?dbid=60672

 

FAMILYSEARCH - FYANSFORD STATE SCHOOL ROLLS 1880-1966

Records at the Geelong Historical Records Centre.

https://www.familysearch.org/search/catalog/760129?availability=Family%20History%20Library

 

FAMILYSEARCH - JAN JUC STATE SCHOOL ADMISSION AND INSPECTORS' REGISTERS 1883-1913

Original records housed at the Geelong Historical Centre, Geelong.

https://www.familysearch.org/search/catalog/455342?availability=Family%20History%20Library

 

FAMILYSEARCH - PORTARLINGTON STATE SCHOOL ADMISSION REGISTERS 1873-1960 AND EXAMINATION REGISTERS 1901-1911

Original records housed at the Geelong Historical Centre, Geelong.

https://www.familysearch.org/search/catalog/455560?availability=Family%20History%20Library

 

DAREBIN HERITAGE - PRESTON STATE SCHOOL INSPECTORS REGISTER 1886-1894

https://heritage.darebinlibraries.vic.gov.au/page/1067/school-histories-and-records

 

FAMILYSEARCH - SHELFORD STATE SCHOOL ADMISSION REGISTERS 1901-1954

Original records housed at the Geelong Historical Centre, Geelong.

https://www.familysearch.org/search/catalog/455457?availability=Family%20History%20Library

 

FAMILY HISTORY CONNECTIONS - VICTORIAN SCHOOL RECORDS INDEX

An index of transcriptions of records from the Public Record Office of Victoria. It may be viewed online at the Family History Connections website. For members only.

https://www.familyhistoryconnections.org.au/index.php/resources

 

GOVERNMENT SCHOOL PROPERTY RECORDS

Also see Public Works under Building Records.

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL BUILDING RECORDS 1863-1956 (VPRS 640, 795, 796, 3851, 3852, 3853, 3854, 3916, 9513)

This is a finding aid for government school building files. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/government-school-building-and-property-records/government-0

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL BUILDING FILES 1956-1975 (VPRS 8796, 8797, 8798, 8799, 8800, 8801, 9512)

This is a finding aid for government school building files. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/government-school-building-and-property-records/government-school

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL CONVEYANCE DEEDS REGISTER 1873-1909 (VPRS 11461)

This is a finding aid for government school conveyance deeds register. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/government-school-building-and-property-records/government-1

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL PROPERTY FILES 1920-1995 (VPRS 11388)

This is a finding aid for government school property files. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/government-school-building-and-property-records/government-2

 

PUBLIC RECORD OFFICE VICTORIA - GOVERNMENT SCHOOL SITES RECORDS 1921-1930 (VPRS 11447)

This is a finding aid for government school sites records. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/government-school-building-and-property-records/government-3

 

PUBLIC RECORD OFFICE VICTORIA - DIGITISED PHOTOGRAPHS OF SCHOOL BUILDINGS (VPRS 1396 P1)

This is a finding aid for digitised photographs of school buildings. The photographs date from the late 1880s and early 1890s.

https://prov.vic.gov.au/explore-collection/explore-topic/school-photographs-1890-1993/digitised-photographs-school

 

PUBLIC RECORD OFFICE VICTORIA - NON-DIGITISED PHOTOGRAPHS OF SCHOOLS 1890s-1993 (VPRS 1396, 10516 P3, 14514, 14516, 14517 P1, 14562, 14581)

This is a finding aid for non-digitised photographs of schools. Some photographs are available on Flickr (Please note that VPRS 10516 has been digitized and is included with "Government Building Photographs". See Building Records).

https://prov.vic.gov.au/explore-collection/explore-topic/school-photographs-1890-1993/non-digitised-photographs-schools

 


PRIVATE SCHOOLS

When the Board of Education came into being in 1862 there was a rationalization of denominational schools. Some lost their government funding and became private schools.

Education became free, compulsory and secular in 1872. Schools where the school committee or parents did not want them to be secular became private schools; these schools were mainly Roman Catholic and Lutheran.

Private schools needed to be registered from 1876.

List of private schools are included in the appendices of the Reports of the Minister of Public Instruction from 1877 to 1894. These are included in the Victorian Parliamentary Papers database. These may include the proprietors or head teachers. See Parliaments.

 

PUBLIC RECORD OFFICE VICTORIA - NON-GOVERNMENT SCHOOL RECORDS 1906-1996 (VPRS 10300)

This is a finding aid for non-government school records, most of which are ones that have closed. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/non-government-school-records

 

Registers of non-government schools were printed in the Victorian Government Gazettes from 1907 to 1984. These may include the proprietors or head teachers. See Government Gazettes.

 

SCHOOL RECORDS

 

FINDMYPAST - WAR SERVICES OLD MELBURNIANS

Members of the Old Melburnians Society who served in World War 1. Old Melburnians had attended Melbourne Grammar School.

https://search.findmypast.com.au/search-world-Records/war-services-old-melburnians


ANCESTRY - VICTORIA, AUSTRALIA, ST.PETER'S EASTERN HILL, SELECTED RECORDS, 1848-1998

St. Peter's Anglican Church is in East Melbourne. The selected records include day school records 1897-1930, confirmation classes book 1892-1915, pew rent books 1848-1884 and photographs 1851-1960. The collection may be browsed.

https://search.ancestry.com.au/search/db.aspx?dbid=9733

 

SCHOOL BUILDING RECORDS

Also see Public Buildings under Building Records.

 

PUBLIC RECORD OFFICE VICTORIA - NON-GOVERNMENT SCHOOL BUILDING RECORDS (VPRS 8044, 7882, 10300)

This is a finding aid for non-government school building records. The records are not online.

https://prov.vic.gov.au/explore-collection/explore-topic/education/non-government-school-building-records

 

NEWSPAPERS

When school attendance became compulsory in 1872 parents or guardians could be fined for failing to send their children to school. These court cases may be reported in newspapers. See Newspapers, Magazines and Journals.

Lists of school pupils who received prizes or were successful in examinations may be listed in newspapers. See Newspapers, Magazines and Journals.

 

 

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