Victorian Genealogy

Finding People and Places in Victoria, Australia.

 


Probate and Administration Records

 

PROBATE AND ADMINISTRATION RECORDS

If a person died leaving a will or property then a probate or administration file for the person may be created. A probate file is generated when a person leaves a will and a grant of probate is made to the executors named in the will by the Supreme Court of Victoria. An administration file is created when a person with property dies without leaving a will and a grant of administration is made to an administrator by the Supreme Court of Victoria.

If the person owned a property as a joint proprietor (for example with a spouse) this property will not appear in these records as the other joint proprietor/s will receive the deceased person's share of the property at their death. See Land Records.

If the person held property through adverse possession and had not yet claimed title, and it is not included in the probate or administration records then it may be seen in Rate Records.

 

NEW SOUTH WALES

 

NEW SOUTH WALES STATE ARCHIVES AND RECORDS - PROBATE FILES 1817-1976 (NRS 13660)

New South Wales probate files from 1817 to 1976 are indexed through the catalogue on the New South Wales State Archives and Records website. Victorian probate records are included with those of New South Wales from 1836 to 1841.

https://www.records.nsw.gov.au/series/13660

There is also a Probate Records - Supplementary Index from 1790 to 1875 on the website.

https://www.records.nsw.gov.au/archives/collections-and-research/guides-and-indexes/probates-and-wills/indexes

 

FINDMYPAST - NEW SOUTH WALES WILL BOOKS 1800-1952

These are books in which copies of wills have been transcribed. There are also summaries of administered estates. The name, occupation, place of residence, date of death, the name of the executor/s or administrator and the value of the estate are included. Victorian probate records are included with those of New South Wales from 1836 to 1841.

https://search.findmypast.com.au/search-world-Records/new-south-wales-will-books-1800-1952

 

NEW SOUTH WALES STATE ARCHIVES AND RECORDS - INTESTATE ESTATES INDEX 1821-1913 (NRS 13538)

Victorian intestate estates case papers are included with those of New South Wales from 1836 to 1841.

https://www.records.nsw.gov.au/archives/collections-and-research/guides-and-indexes/intestates/indexes

 

VICTORIA

 

PUBLIC RECORD OFFICE VICTORIA - PROBATE AND ADMINISTRATION FILES 1841-2016 (VPRS 28)

Probate and administration files from 1841 to 1925 can be viewed online at the Public Record Office Victoria website. They are indexed through the catalogue. Probate and administration files from 1926 to 2016 are not online. They are however indexed through the catalogue on the Public Record Office Victoria website.

https://prov.vic.gov.au/explore-collection/explore-topic/wills-and-probates

 

FAMILYSEARCH - VICTORIA, PROBATE AND ADMINISTRATION FILES, 1845-1925

Original records at Public Record Office Victoria, North Melbourne, Victoria. Images may be browsed.

https://www.familysearch.org/search/catalog/1393343?availability=Family%20History%20Library

 

FAMILYSEARCH - VICTORIA, WILLS 1853-1951

Original records housed at the Public Record Office Victoria, Melbourne, Australia. Images may be browsed.

https://www.familysearch.org/search/catalog/1393344?availability=Family%20History%20Library

 

FAMILYSEARCH - VICTORIA, PROBATE FILES, 1925-1950

Original records at Public Record Office Victoria, North Melbourne, Victoria. Images may be browsed.

https://www.familysearch.org/search/catalog/2361714?availability=Family%20History%20Library

 

FAMILYSEARCH - AUSTRALIA, VICTORIA, INDEX TO PROBATE REGISTERS, 1841-1989

Digital images of originals housed at the Public Records Office Victoria.

https://www.familysearch.org/search/collection/1393345

 

ANCESTRY - VICTORIA, AUSTRALIA, WILLS AND PROBATE RECORDS, 1841-2009

The records include wills and probate records from 1841 to 2009. Wills and probate records created between 1841 and 1925 have been indexed and have digitized images available. Wills and probate records created between 1926 and 2009 have been indexed. The index entries from 1993 to 2009 are more detailed than those on the Public Record Office Victoria catalogue. The index heading “death place” should read “place of residence”.

https://search.ancestry.com.au/search/db.aspx?dbid=61315

 

FINDMYPAST - VICTORIA WILLS AND PROBATE 1841-2009

The records include wills and probate records from 1841 to 2009. Wills and probate records created between 1841 and 1925 have been indexed and have digitized images available. Wills and probate records created between 1926 and 2009 have been indexed. The index entries from 1993 to 2009 are more detailed than those on the Public Record Office Victoria catalogue.

https://search.findmypast.com.au/search-world-Records/victoria-wills-and-probate

 

SUPREME COURT OF VICTORIA - APPLICATION, CAVEAT AND WILL INDEXES 1970-PRESENT

There are Application, Caveat and Will Indexes for grants of representation made after 1970. The application index includes the following information: type of application, date of death, date of grant and file numbers.

http://www.scvprobate.com.au/probate/

 

SUPREME COURT OF VICTORIA - PROBATE AND ADMINISTRATION FILES 2017-PRESENT

Probate and administration files for 2017 to the present may be obtained from the Probate Office at the Supreme Court of Victoria.

https://www.supremecourt.vic.gov.au/wills-and-probate

 

STATE TRUSTEES

Where there are no executors left alive or willing and able to act or where there is no next of kin willing or able to take on the role of administrator the State Trustees will administer the estate. The State Trustees also deals with the situation where a legal will has not sufficiently described beneficiaries for them to be located by the appointed executors. There are no records online.

https://www.statetrustees.com.au/

 

NON-ISSUED PROBATE APPLICATIONS

A file was created when a person died leaving a will and there was an application for probate but the process of applying for a grant was aborted and probate was not granted.

 

PUBLIC RECORD OFFICE VICTORIA - NON-ISSUED PROBATE APPLICATIONS 1868-1988 (VPRS 7933)

These are not online.

 

PROBATE OFFICE OF THE SUPREME COURT OF VICTORIA - NON-ISSUED PROBATE APPLICATION INDEX 1868-1988

This is not online.

 

FAMILYSEARCH - NON-ISSUED PROBATE APPLICATIONS 1868-1937

Original records at Public Record Office Victoria, North Melbourne, Australia. Images may be browsed.

https://www.familysearch.org/search/catalog/2568893?availability=Family%20History%20Library

 

GENEALOGICAL SOCIETY OF VICTORIA - NON-ISSUED PROBATE APPLICATION INDEX 1851-1952

This has been indexed in the Genealogical Index of Names (GIN) on the Genealogical Society of Victoria website.

https://www.gsv.org.au/article/our-collection

 

LEGAL NOTICES

It is a legal requirement to advertise an applicant’s intention to apply for probate or administration. Prior to 2009 all probate and administration advertisements were published in the law notices section in metropolitan and regional newspapers. See Newspapers, Magazines and Journals. They can also be seen in government gazettes. See Government Gazettes.

 

SUPREME COURT OF VICTORIA - PROBATE ONLINE ADVERTISING SYSTEM

From 2009 advertisements of an applicant's intention to apply for probate and administration must be published online.

https://online.justice.vic.gov.au/poas/searchadvert.doj

 

BRITISH MILITARY WILLS 1786-1870

Victoria was defended using British military forces until 1870.

 

THE NATIONAL ARCHIVES (ENGLAND) - WILLS OF ROYAL NAVAL SEAMEN, 1786-1882

This database includes the wills of Royal Navy and Royal Marines personnel. It is searchable and associated images may be seen on a pay-to-view basis.

https://www.nationalarchives.gov.uk/help-with-your-research/research-guides/wills-royal-navy-royal-marines-personnel-1786-1882/

 

ANCESTRY - WEB: UK, WILLS OF ROYAL NAVAL SEAMEN INDEX, 1786-1882

The index is searchable.

https://www.ancestry.com.au/search/collections/60377/

 

GOV.UK - FIND A WILL SOLDIERS' WILLS 1850-1986

The database is searchable and associated images may be seen on a pay-to-view basis.

https://probatesearch.service.gov.uk/#soldiers

 

FINDMYPAST - BRITISH ARMED FORCES SOLDIERS' WILLS INDEX 1850-1986

The index is searchable.

https://search.findmypast.com.au/search-world-records/british-armed-forces-soldiers-wills-1850-1986

 

MILITARY SERVICE DEATHS - WILLS AND INVENTORIES OF EFFECTS

If armed forces personnel died leaving a will or property then a probate or administration file for the person may be created; these can be seen in the Victorian probate and administration records. Wills and inventories of effects may also be seen in their military service records. See Military Service Records.

 

 

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